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Written by Erin Hoffman, Optimum Productivity president
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The average person will spend an estimated 520 hours this year on e-mail alone. Why not make the most of your programs? Here are five quick tips to become more productive with Microsoft Outlook. Note: tips are for Outlook 2007 - if you're running another version let me know and I'll send you the info.
- Turn Off Desktop Alerts.
How to do it: On the Tools menu, click Options. On the Preferences tab, click E-mail Options, and then click Advanced E-mail Options. - Set Rules.
How to do it: To create a Rule from a message, right-click the message that you want to base the rule on, and then click "Create Rule". Rules can also be accessed from the "Tools" Menu. - Use AutoCorrect to automatically fill in frequently typed information. This is the same feature that automatically corrects "thier" to "their". You can set it to fill in entire sections of text including graphics.
How to do it: Select the text you want to use. Go to Tools —> Options —> Mail Format Tab —> Editor Options —> Proofing—> Auto Correct Options. - Quickly Create a New Task or Appointment.
How to do it: Simply drag the email into Tasks or Calendar on the bottom left side of the screen. - Customize Your Views. This is great for changing your email or task view.
How to do it: View —> Current View —> Custom or (Customize Current View)
Erin Hoffman is the president of Optimum Productivity. She helps busy professionals and businesses save hours of wasted time each week by showing them how to use their email and to do list effectively. Her company, Optimum Productivity, offers company training packages, speaking and individual coaching locally to San Luis Obispo and Northern Santa Barbara Counties and via the web all over the world. For more information contact Erin at
This e-mail address is being protected from spambots. You need JavaScript enabled to view it
or call (805) 602-2096.
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